Sending a copy of your passport

This page is part of the offer-holders section for students who have been offered an undergraduate place at Christ's College. 

Using the pool table in the JCR
Using the pool table in the JCR

If you did not send one during the application process, please could all offer holders make a copy of the photo page of your passport, write your name, subject and UCAS number at the top, then scan and send it as an email attachment to by 31 January, following the precise instructions below. 

  • If your passport has expired, please scan the expired passport plus another form of ID.
  • If you do not have a passport, you may email a scan of your National Identity Card instead. 
  • If you don't have a passport or a National Identity Card, some other form of photo ID such as a driving license or a bus pass that shows your name and date of birth would be fine. 
  • Please don't put the scan in the body of the email - we want you to send it as an email attachment. 
  • If you will need a visa to study at Christ's, please read the further information

Many thanks!

How to email the scan of your passport to Christ's

Please follow these steps to email a scan of your passport to us.

STEP 1: Make a copy of your passport (or National Identity Card if you don't have a passport). Please write your name, subject and UCAS number at the top and scan it. If you need some help with scanning, we recommend that you ask a friend or relative who has a scanner, or ask your school.

STEP 2: Please save your scan on your computer with the file name in this specific format: Subject - Passport - FAMILY NAME First name

Here's an example: for the fictional Kate Hilds holding an offer for Natural Sciences (Biological), the file name would be

  • Natural Sciences (Biological) - Passport - HILDS Kate

You may like to password protect your file. If you do this, please use the password: darwin (all lower case)

STEP 3: Please open the file on your computer and check that it is legible. 

STEP 4: Please compose your email, noting that you are sending it to our address for receiving documents ( rather than the normal one for correspondence. The subject line should be in the format Subject - Passport - FAMILY NAME First name. Please also put full details in the body of your email.

Sample email:

Subject: Natural Sciences (Biological) - Passport - HILDS Kate

Dear Christ's Admissions,

Offer holder for Natural Sciences (Biological)

Please find my passport / other ID document attached.

Many thanks,


Please don't include any questions or correspondence in your email. The email should be for sending the passport scan only. If you are also sending certificates etc, please send these in a separate email following the instructions on the certificates page etc.  Please do not copy in (our address for correspondence) when sending your document as we only want to receive it once. 

STEP 5: Please attach the file to your email (your passport must be sent an email attachment rather than as an image in the body of the email).

STEP 6: Please check and press send! Many thanks.

Emails sent to are acknowledged within three working days (if sending close to the deadline, note that if it was sent by 31 January, that will be fine, even if it is acknowledged afterwards). If we have a problem opening the file or there's something wrong with the document you have sent for some reason, we'll let you know (as ever).

Thank you for your help in sending your passport scan following our instructions - it helps us to process everything for you as efficiently and accurately as possible.

Back to offer holders page / Forward to next page: Certificates to send