Offer holders for Medicine

As an offer holder for Medicine (2021 entry), you will see that there is some additional information enclosed in your offer letter.

Document Summary
Student Health Assessment Information, Questionnaire and Declaration to sign and return to Occupational Health by 19 March 2021
Immunisation Record Information and form to complete and return to Occupational Health by 19 March 2021
Criminal Record Check Information about the procedure for offer holders.
23 February update - please note that as the procedure has changed since last year, we have updated the information below.


We recommend that you read the information in the above documents carefully, and please be clear on where to send things when, since the process is organised centrally.

If your offer is for deferred entry then you will need to send the required documents and complete the process in 2022 rather than in 2021. 

Date or deadline What How
end of January 2021

Receive your offer letter including: 

- Health Assessment Form
- Immunisation Record Form
- Criminal Record Check information

Take time to read all of this information carefully. 

By email.
Roughly late February 2021 (exact date not provided) The University will send an Information Pack to Medicine Offer Holders containing information, your enhanced disclosure form and your self-declaration form (in case relevant). Please read the information carefully, and if you have any queries, contact the DBS directly Please read carefully and follow the instructions.
19 March 2021

Return the completed Health Assessment Form directly to Occupational Health
The deadline for Occupational Health to receive them is 19 March 2021. 

By post to Occupational Health
19 March 2021 Return the completed Immunisation Record Form directly to Occupational Health
The deadline for Occupational Health to receive them is 19 March 2021. 
By post to Occupational Health
Once you have the email about the Criminal Record Check
 

If you have only lived in the UK (not including Northern Ireland) for the whole of the last 5 years you will need a DBS check only. Please make your payment for the DBS check via the University’s online store.

  • Once the payment has been processed and the Student Registry have entered your information onto the online portal you will receive an email from Agenda Screening advising you how to complete your DBS check.

 

Online payment

Once you have the email about the Criminal Record Check

If you have lived in Northern Ireland for the whole of the last 5 years, you will need to obtain a Northern Ireland DBS check only. Please make your payment for the DBS check via the University’s online store.

 Online payment
Once you have the email about the Criminal Record Check

If you have lived in Northern Ireland for six or more consecutive months in the last 5 years, it is necessary for you to obtain a Northern Ireland DBS check (which is different to the UK DBS check). Please make your payment for the DBS check via the University’s online store.  

Online payment and email
Once you have the email about the Criminal Record Check

If you have not lived in the UK at all in the last five years you will not need a DBS check but you will be required to obtain an overseas check for each country that you have lived in for a period of six continuous months or more, and complete a Self-Declaration form

  • If you already have your overseas check(s) please scan a copy of the document(s) to dbsstudents@admin.cam.ac.uk or send a scanned copy as soon as you receive it to the email address given. 
  • Please complete the self-declaration form as soon as possible and email it to dbsstudents@admin.cam.ac.uk.
Email
Once you have the email about the Criminal Record Check

If you have lived overseas and in the UK for a period of at least six continuous months in each in the last five years, you will be required to obtain an overseas check for each country that you have lived in for a period of six continuous months or more, a DBS check, and complete a Self-Declaration form. You will need to make a payment for the DBS check as soon as possible. 

  • If you already have your overseas check(s) please scan a copy of the document(s) to dbsstudents@admin.cam.ac.uk or send a scanned copy as soon as you receive it to the email address given.
  • Please complete the self-declaration form as soon as possible and email this to dbsstudents@admin.cam.ac.uk
Online payment and Email
Within 14 days of receiving your Disclosure Certificate.

Subscribing to the DBS Update Service:

This is an optional online service which we recommend, where you can host the results of your Disclosure Certificate and the DBS will automatically keep your results updated. If you have a subscription, you will not need to apply for another DBS check as long as your existing certificate remains current. The Update Service costs £13.00 per year.

If you subscribe to the Update Service third parties can, with your permission, view the status of your check. If you maintain your subscription, with potential employers in future.  If you choose to subscribe to the Update Service, you must do so within 14 days of receiving your Disclosure Certificate. Third parties cannot run the Update Service without seeing your original certificate first

Optional subscription
(recommended)

 


Further Information

If you have questions, please see the DBS Frequently Asked Questions
 

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