Index to Section 3

Administration

Payment

Overpayment

Income Tax and National Insurance

Lateness and Absenteeism

Clocking In

Overtime

ADMINISTRATION

1. Payment. The pay month is the calendar month for all staff. Basic salaries are paid on or about the twenty-third day of the current month and any payments for overtime working are paid one month in arrears. Any adjustments for over and underpayments will be made in the following month’s payment.

2. You will receive a payslip showing how the total amount of your pay has been calculated. It will also show the deductions which have been made and the reasons for them, e.g. for Income Tax and National Insurance.

3. Any pay queries that you may have should be raised with the College Office

4. Overpayments. If you are overpaid for any reason, the total amount of the overpayment will normally be deducted from your next payment, but if this would cause hardship, arrangements may be made for the overpayment to be recovered over a longer period.

5. Income Tax and National Insurance. At the end of each tax year you will be given a form P60 showing the total pay you have received from the College during that year and the amount of deductions for Income Tax and National Insurance. You may also be given a form P11D showing non-salary benefits. You should keep these documents in a safe place as you may need to produce them if making enquiries with the Inland Revenue or DSS, or if completing a self-assessment form. The law does not allow the College to issue duplicate copies.

LATENESS AND ABSENTEEISM

6. You must attend for work punctually at the required time(s). Lateness or absence may result in disciplinary action and/or loss of appropriate payment.

7. All absences must be notified in accordance with the sickness reporting procedures laid down in this Staff Handbook. Failure to do so may result in disciplinary action being taken.

8. Clocking In. If you are required to clock in you must do so when arriving for work and must clock out when leaving work, whatever the reason. For the purposes of calculating your pay, flexi time or overtime you are also required to clock in and out at lunch breaks or when leaving the college premises for reasons other than work. The time clock is located at the Porters’ Lodge. The persons who normally have access to the timekeeping information, apart from yourself, are the Director of College services, your Head of Department and a member of the Bursary staff.

9. Clocking offences. E.g. clocking in or out for another person, requesting or permitting any other person to clock in or out for you or tampering or otherwise interfering with the time clocks, constitutes gross misconduct and may lead to dismissal.

10. Overtime. Overtime will normally be approved in advance by the relevant Head of Department. The exception to this is when members of staff are called out to deal with an emergency. Clerical and administrative staff should be given time off in lieu rather than be paid for additional hours worked, unless a special case is made and approved, in advance, for the overtime to be paid. Where overtime is paid, it will be paid to non-shift working staff at the following ratios to normal hourly rates:

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